The following Booking Conditions form the basis of your contract with Slick Moto Events Ltd. Please read them carefully as they set out our respective rights and obligations.
In these Booking Conditions, “you” means all persons named on the booking (including anyone who is added or substituted at a later date). “We” means Slick Moto Events Ltd.
To make a booking, you must complete our booking form. One booking form is required per rider wishing to participate in the event. This must be signed by the named person on the booking form.
The completed signed booking form must then be sent to us together with the payments referred to in clause 2 below.
Once we have received your booking form and all appropriate payments, we will, subject to availability, confirm your booking by issuing a confirmation invoice. This invoice will be sent to you. Please check this invoice carefully as soon as you receive it. Contact us immediately if any information which appears on the confirmation, or any other document appears to be incorrect as it may not be possible to make changes later. We regret we cannot accept any liability if we are not notified of any inaccuracies in any document within ten days of our sending it out.
In order to confirm your chosen event, a deposit of £300 per person (or full payment if booking within five weeks of departure) must be paid at the time of booking. If you wish to purchase an insurance policy offered through our partners at Properly Protected Ltd, please follow the links provided, or ask us for more information.
The balance of the event cost must be received by us not less than 5 weeks prior to departure. This date will be shown on the confirmation invoice. Reminders are not sent. * If we do not receive all payments due (including any surcharge where applicable) in full and on time, we reserve the right to treat your booking as cancelled by you. In this case the cancellation charges set out in clause 6 below will be payable.
A binding contract between us comes into existence when we despatch our confirmation invoice to you. This contract and all matters arising out of it are governed by English law. We both agree that any dispute, claim or other matter which arises out of or in connection with this contract or your booking will be dealt with by the Courts of England and Wales only.
* Changes to these Booking Conditions [or the General Information shown in our brochure] will only be valid if agreed by us in writing.
We reserve the right to increase or decrease the prices of unsold events at any time. The price of your chosen event will be confirmed at the time of booking.
Once the price of your chosen event has been confirmed at the time of booking then, subject to error, we will only increase the price in the following circumstances. Price increases after booking will be passed on by way of a surcharge. A surcharge will be payable if transportation costs and/or dues, taxes or fees payable for services such as embarkation or disembarkation fees at ports increase or our costs increase as a result of any adverse changes in the exchange rates which have been used to calculate the cost of your event booking.
Even in the above cases, we will absorb increased costs up to a total amount equivalent to 2% of the cost of your confirmed event booking (excluding insurance premiums and any amendment charges). Only if the increased costs exceed this 2% will we levy a surcharge. If any surcharge is greater than 10% of the cost of your event booking (excluding insurance premiums and any amendment charges), you will be entitled to cancel your booking and receive a full refund of all monies paid to us except for insurance premiums and amendment charges. You have 14 days from the issue date printed on the surcharge invoice to tell us if you want to cancel for this reason. If you do not tell us that you wish to cancel within this period of time, we are entitled to assume that you do not wish to cancel and will pay the surcharge. Any surcharge must be paid with the balance of the cost of the event or within 14 days of the issue date printed on the surcharge invoice, whichever is the later.
We promise not to levy a surcharge within 30 days of the event. * Due to the above promises, no refunds can be made in the event of favourable exchange rate variations or decreases in costs.
We reserve the right to correct errors in both advertised and confirmed prices. We will do so as soon as we become aware of the error.
Please note, changes and errors occasionally occur. You must check the price of your chosen event at the time of booking.
Should you wish to make any changes to your confirmed booking, you must notify us in writing as soon as possible. Whilst we will endeavour to assist, we cannot guarantee we will be able to meet any such requests. Where we can, an amendment fee of £15 per person/per booking may be payable together with any costs incurred by ourselves and any costs or charges incurred or imposed by any of our suppliers.
Should you or any member of your party need to cancel your chosen event booking once it has been confirmed, the person named on the booking form must immediately advise us in writing. Your notice of cancellation will only be effective when it is received in writing/via email by us at our offices. As we incur costs from the time we confirm your booking and may be unable to re-sell your space on the event, the following cancellation charges will be payable. Where the cancellation charge is shown as a percentage, this is calculated on the basis of the total cost payable by the person(s) cancelling excluding insurance premiums and any amendment / cancellation charges which have already been incurred. Insurance premiums and amendment / cancellation charges are not refundable in the event of the person(s) to whom they apply cancelling.
Period before event start date within which written Cancellation charge per
notification of cancellation is received by us person cancelling
More than 9 weeks Deposit
9 – 5 Weeks 40% of total booking price
5-3 weeks 75% of total booking price
Less than 3 weeks No Refund
Depending on the reason for cancellation, you may be able to reclaim these cancellation charges (less any applicable excess) under the terms of your insurance policy. Claims must be made directly to the insurance company concerned.
* If any member(s) of your party is/are prevented from travelling, the person(s) concerned will be able to transfer their place to someone else (introduced by you) providing the following requirements are complied with. We must be notified of the transfer(s) not less than two weeks before departure. A transfer will not be possible if there is a waiting list for places in which case the available place must be offered to the next person on that list. Where a transfer to a person of your choice can be made, all costs and charges incurred by us and/or incurred or imposed by any of our suppliers as a result together with an amendment fee of £15 must be paid before the transfer can be effected.
We consider adequate track day insurance to be essential. Please read your policy details carefully and take them with you on the event, as we will require a copy. It is your responsibility to ensure that the insurance cover you purchase is adequate for your particular needs. We do not check alternative insurance policies. If you do not yet have cover in place then please speak to the team at Properly Protected Ltd.
We start planning the events we offer many months in advance. Occasionally, we have to make changes to and correct errors and other details both before and after bookings have been confirmed and cancel confirmed bookings. Whilst we always endeavour to avoid changes and cancellations, we must reserve the right to do so. *However, we promise we will only cancel your confirmed booking after the date the balance of the cost of your booking must be paid where you have failed to make all payments due in full and on time or where we are forced to do so as a result of circumstances outside our control. We will not cancel after this date for any other reason.
* Most changes are minor. * Occasionally, we have to make a “significant change”. * When we refer to a “significant change” in these Booking Conditions, we mean one or more of the following changes when made before the event start date; a change of accommodation to that of a lower official classification or standard for the whole or a major part of the time you are away, a change of accommodation area for the whole or a major part of the time you are away, a change of transport time and date or location, the closure of the event venue. All other changes are treated as “minor” changes.
If we have to make a significant change or cancel, we will tell you as soon as possible. If there is time to do so before the event start date, we will offer you the choice of the following options:-
(a) (for significant changes) accepting the changed arrangements or
(b) purchasing an alternative event booking from us, of a similar standard to that originally booked if available (if the chosen alternative is less expensive than your original one, we will refund the difference but if it is more expensive, we will ask you to pay the difference) or
(c) cancelling or accepting the cancellation in which case you will receive a full and quick refund of all monies you have paid to us.
Please note, the above options are not available where any change made is a minor one.
* In all cases, our liability for significant changes and cancellations is limited to offering you the above mentioned options and, where applicable, compensation payments. We regret we cannot pay any expenses, costs or losses incurred by you as a result of any change or cancellation. * No compensation is payable for minor changes or where we make a significant change or cancel more than 9 weeks before departure.
Very rarely, we may be forced by “force majeure” (see clause 9) to change or terminate your booking after departure but before the scheduled end of your time away. This is extremely unlikely but if this situation does occur, we regret we will be unable to make any refunds (unless we obtain any refunds from our suppliers), pay you any compensation or meet any costs or expenses you incur as a result.
We regret we cannot accept liability or pay any compensation where the performance or prompt performance of our contractual obligations is prevented or affected by “force majeure”. In these Booking Conditions, “force majeure” means any event which we or the supplier of the service(s) in question could not, even with all due care, foresee or avoid. Such events may include war or threat of war, riot, civil strife, terrorist activity, industrial dispute, natural or nuclear disaster, adverse weather conditions, fire and all similar events outside our control.
(1) The accommodation, transport and other services we arrange on your behalf belong to and are managed by independent suppliers. However, subject to these Booking Conditions, we accept responsibility should you or any member of your party suffer death, personal injury, illness, loss or damage as a result of any failure to perform or improper performance of any part of our contract with you by any of our employees, agents, suppliers or sub-contractors (providing they were at the time carrying out work authorised by us) except in the following situations. We will not be liable where any failure to perform or improper performance of the whole or any part of our contract was due to:-
(a) the act(s) and/or omission(s) of the person(s) affected or
(b) those of a third party not connected with the provision of your holiday and which were unforeseeable or unavoidable or
(c) an event which either ourselves or the supplier of the service(s) in question could not have foreseen or avoided even with all due care.
(2) *Please note, we cannot accept any liability for any damage, loss, expense or other sum(s) of any description (a) which on the basis of the information given to us by you concerning your booking prior to our accepting it, we could not have foreseen you would suffer or incur if we breached our contract with you or (b) which did not result from any breach of contract or other fault by ourselves or our employees or, where we are responsible for them, our suppliers. Additionally, we cannot accept liability for any business losses.
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In the unlikely event that you have any reason to complain or experience any problems with your booking whilst away, you must immediately inform our representative and the supplier of the service(s) in question. Any verbal notification must be put in writing and given to our representative and the supplier as soon as possible. Until we know about a problem or complaint, we cannot begin to resolve it. Most problems can be dealt with quickly. * If you remain dissatisfied, however, you must write to us within 28 days of your return to the UK giving your booking reference and full details of your complaint. * We regret we cannot accept liability in relation to any complaint or claim which is not notified entirely in accordance with this clause.
When you book with us, you accept responsibility for any damage or loss caused by you or any member of your party. Full payment for any such damage or loss must be paid direct at the time to the accommodation owner or manager or other supplier. If you fail to do so, you will be responsible for meeting any claims (including legal costs) subsequently made against us as a result of your actions.
We expect all clients to have consideration for other people. If in our reasonable opinion or in the reasonable opinion of any other person in authority, you or any member of your party behaves in such a way as to cause or be likely to cause danger, annoyance or distress to any third party or damage to property, we are entitled, without prior notice, to terminate the booking of the person(s) concerned. In this situation, the person(s) concerned will be required to leave the accommodation or other service. We will have no further responsibility toward such person(s) including any return travel arrangements. No refunds will be made and we will not pay any expenses or costs incurred as a result of the termination.
Many of the services which make up your event booking are provided by independent suppliers. Those suppliers provide these services in accordance with their own terms and conditions. Some of these terms and conditions may limit or exclude the supplier’s liability to you, usually in accordance with applicable International Conventions. Copies of the relevant parts of these terms and conditions are available on request from ourselves or the supplier concerned.
If you have any special request, you must advise us at the time of booking and clearly note it on your booking form. *Although we will endeavour to pass any reasonable requests onto the relevant supplier we regret we cannot guarantee any request will be met. * Failure to meet any special request will not be a breach of contract on our behalf. We regret we cannot accept any conditional bookings, i.e., any booking which is specified to be conditional on the fulfilment of a particular request. All such bookings will be treated as “standard” bookings subject to the above provisions on special requests.
If you or any member of your party has any medical problem or disability which may affect your booking, please tell us before you confirm your booking. In any event, you must give us full details in writing at the time of booking. [If we feel unable to properly accommodate the particular needs of the person concerned, we must reserve the right to decline/cancel their reservation].
A full British passport presently takes approximately 6 weeks to obtain. Requirements may change and you must check the up to date position in good time before departure. Information on health is contained in the Department of Health leaflet T6 (Health Advice for Travellers) available from your local Department of Health office and most Post Offices. For European holidays you should obtain a completed and issued form E111 (details in leaflet T6 referred to above) prior to departure.
It is your responsibility to ensure that you are in possession of all necessary travel and health documents before departure. All costs incurred in obtaining such documentation must be paid by you. We regret we cannot accept any liability if you are refused entry onto any transport or into any country due to failure on your part to carry correct documentation. If you or any member of your party is not a British citizen or holds a non British passport, you must check passport and visa requirements with the Embassy or Consulate of the country(ies) to or through which you are intending to travel. If failure to have any necessary travel or other documents results in fines, surcharges or other financial penalty being imposed on us, you will be responsible for reimbursing us accordingly.
Please note, the information and prices shown may have changed by the time you come to book your event. Whilst every effort is made to ensure the accuracy of the brochure and prices at the time of posting, regrettably errors do occasionally occur. You must therefore ensure you check all details of your chosen booking (including the price) with us at the time of booking.
We regret we are not in a position to offer you any assistance in the event of delay at your outward or homeward point of departure.
Please note, it is the requirements and standards of the country in which any services which make up your holiday are provided which apply to those services and not those of the UK. As a general rule, these requirements and standards will not be the same as the UK and may sometimes be lower.
It is a requirement of the booking that all participants understand and accept the Indemnity Conditions issued for signature before departure. These are issued with the booking form. Signing of the booking form acts as legal acceptance of those conditions.